Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

Educational

Purpose

Analytics

Demographic statistics on site participants is consolidated to provide performance analytics for our funding partner. All statistics are anonymous.

Retention period
5 years
Lawful bases
Legal obligation (GDPR Art 6.1(c)) Processing is necessary for compliance with a legal obligation to which the controller is subject
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Users

Category

Administrative

Purpose

Contact Information

 Email addresses are collected to provide timely notifications. Contact information such as names and locations are only used to personalise the Participant's experience. Participants should not be able to see other users profiles. All courses are self-registration and therefore private, however Facilitators  can view user profiles if they manually register users for their course. 

Retention period
3 years
Lawful bases
Consent (GDPR Art. 6.1(a)) The data subject has given consent to the processing of his or her personal data for one or more specific purposes
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Course categories

Category

Educational

Purpose

Analytics

Demographic statistics on site participants is consolidated to provide performance analytics for our funding partner. All statistics are anonymous.

Retention period
5 years
Lawful bases
Legal obligation (GDPR Art 6.1(c)) Processing is necessary for compliance with a legal obligation to which the controller is subject
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Courses

Category

Administrative

Purpose

Contact Information

 Email addresses are collected to provide timely notifications. Contact information such as names and locations are only used to personalise the Participant's experience. Participants should not be able to see other users profiles. All courses are self-registration and therefore private, however Facilitators  can view user profiles if they manually register users for their course. 

Retention period
3 years
Lawful bases
Consent (GDPR Art. 6.1(a)) The data subject has given consent to the processing of his or her personal data for one or more specific purposes
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Activity modules

Category

Educational

Purpose

Analytics

Demographic statistics on site participants is consolidated to provide performance analytics for our funding partner. All statistics are anonymous.

Retention period
5 years
Lawful bases
Legal obligation (GDPR Art 6.1(c)) Processing is necessary for compliance with a legal obligation to which the controller is subject
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Blocks

Category

Administrative

Purpose

Contact Information

 Email addresses are collected to provide timely notifications. Contact information such as names and locations are only used to personalise the Participant's experience. Participants should not be able to see other users profiles. All courses are self-registration and therefore private, however Facilitators  can view user profiles if they manually register users for their course. 

Retention period
3 years
Lawful bases
Consent (GDPR Art. 6.1(a)) The data subject has given consent to the processing of his or her personal data for one or more specific purposes
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects